This dates back to my earlier days in the consulting world. I recognized very quickly that coordinating schedules across multiple organizations is always an uphill battle.

When you're dealing with outside clients, contractors, and internal stakeholders, no one has visibility into each other's calendars. What happens instead is an endless cycle of back-and-forth emails trying to triangulate that single elusive slot. Add different timezones to the mix, and the entire conversation becomes exponentially more convoluted.

I have been thinking about this scheduling tool for a long time. What honestly surprises me is that 15 years later, with all the venture funding and different tools that have flooded the market, this core problem was never truly solved.

I've tried using standard scheduling link tools. Honestly, I still have one in one of my company email signatures right now. But what I've always deeply disliked about those tools is that they put other people in charge of your calendar.

For example: you might have a totally wide-open day planned where you're ready to do deep, heads-down work. Then, without any warning, a 30-minute meeting gets dropped right in the middle of your day by an outside party who clicked your link. I don't want to have to micromanage my calendar with artificial buffer blocks and fake events all week just to defend my focus. I want to be in complete control of my own calendar.

I also used to run a Salesforce Implementation Practice, and Salesforce had a feature in their Inbox application that let you embed suggested times directly in an email. But that fell short too: if you sent that email to three different people, it was whoever clicked first that locked in the meeting. Then the other two attendees would immediately reply saying that time didn't work for them at all.

We needed a tool that solves group consensus without turning your calendar into an open playground for strangers.

I wanted the name to directly describe what we are doing: coordinating and simplifying group scheduling.

I went through a couple of different iterations and domain ideas, but I kept coming back to CoordinateWith.Me. I know it's a bit of a mouthful, but it clearly and unapologetically represents what the product does. It's about coordinating times AND locations together in one unified, collaborative experience.

I have told countless people throughout my career: "My time is my most valuable asset." Anyone who has worked with me for any length of time knows that I hate wasting time.

I want to be in control of my calendar and my time. Just because I don't have something explicitly blocked off on my schedule does not mean it is wide open for the taking.

In the real world, you want to be able to group related meetings together, give yourself intentional buffer time between sessions to digest notes and process follow-up actions, and account for travel variability when moving from customer site to customer site.

CoordinateWith.Me lets organizers offer curated windows, automatically places tentative holds so you don't get double-booked during voting, and gives you the final say when locking in the winning slot.

I see all kinds of everyday uses for this tool! We often talk about business consulting and workplace calendar friction, but coordinating your personal life is just as vital.

Imagine a "Mom's Night Out": the date and time might already be set, but the group needs to decide on the where. Putting together a curated list of restaurants or lounges and letting everyone vote on their preferred venue is a game-changer.

Or a golf outing with buddies: you put together a list of golf courses you want feedback on alongside several possible tee times. Everyone ranks their favorites, the scoring engine calculates the best match, and nobody is stuck managing a chaotic 20-person group text.

The types of coordination are endless. Bottom line: everyone gets a clear vote on the time and the location, and you remain in control of the final outcome.